You have questions? We have answers!

You have questions? We have answers!



Click on a question below to see the answer.

Policies

1. What is the harassment policy?

Rose City Comic Con is a safe place.

This means we expect it to be a safe environment for fans from any ethnicity, creed, religious background, political background, gender, gender identity, sexual identity, sexual orientation, fandom, etc. We do not tolerate harassment in any form. This includes, but is not limited to: physical assault, verbal harassment, sexual harassment, stalking, unwanted physical contact, unwanted advances, or inappropriate photography.  (Inappropriate photography is defined as photography where the subject feels they are being stalked, exploited, degraded, or disrespected through being photographed. While it is reasonable that photographers will be photographing costumers and other parts of the convention, should this photography become harassing or sexual in nature, the photographer will be subject to the above harassment policy.)

Harassment is defined by the victim.

If it is determined – either by observation or by complaint – that an individual or group has harassed another attendee, any or all of the following things may occur –

That individual or group may be:
  1. Warned to cease and desist;
  2. Asked to leave the convention, or;
  3. Banned from the convention for a period of time to be determined by staff.

For your own safety, if you feel that you are being harassed please report your problems to us before anyone else. If you cannot find a staff, crew, or volunteer member to assist you, please go to the information desks located near registration or near the entrance of the exhibition floor. Please report to us before taking matters into your own hands (such as personally confronting the aggressor or posting on social media).  We have professional security and they are properly equipped for these contingencies.

2. Costuming

No functional weapons are allowed at the Rose City Comic Con. DO NOT BRING REAL SWORDS, GUNS OR ANY TYPE OF AUTHENTIC WEAPON TO THE SHOW. Only props are allowed. Simulated or costume weapons are allowed as part of your costume. No projectile weapons (including but not limited to airsoft or paintball weapons) will be allowed! Weapons with a metal blade, regardless if it is dull or sharp, are prohibited!

Rose City Comic Con is kid-friendly.  Keep it PG, please!

All prop firearms must have an orange cap on the barrel.  Weapons which are capable of firing (Nerf guns, bows, etc) must be rendered inoperable.  Projectiles are forbidden.

Metal weapons (with or without sharp edges) are not permitted.  Prop weapons should be made of lightweight materials such as foam, cardboard, or plastic.

Do not brandish weapons or props in a threatening manner.  Be aware of how security personnel may interpret your actions.

Keep weapons in convention areas.  If you leave the con premises, please put away any weaponry (even if it clearly looks fake).

Any prohibited weapons purchased or won as prizes at Rose City Comic Con must be securely packaged and immediately removed from the convention center. Weapons must be stored in attendees’ hotel room, vehicle etc and are not to be taken out of their packaging or wrapping at any time on convention premises.

No costume is not a costume! Cover your bits.  If you’re not sure if your costume accomplishes that, please email the Costume/Cosplay staff at info@rosecitycomiccon.com Please make sure your costume is sturdily constructed - this should include proper undergarments.

Wear protective footwear at all times.  This means some sort of hard sole - a unitard or stocking feet are not sufficient.  We know a lot of characters like to run around barefoot, but since they are fictional, they don’t have to worry about tetanus. If you’re not within guidelines, you will be asked to cover up.

Uniforms are great! Some of the coolest outfits are uniforms. But if you intend to wear a uniform that looks super-realistic, please distinguish that it is a costume.

Basic rule of thumb: If your clothing could be confused with local law enforcement, please don’t wear it.

Hateful symbols aren’t welcome at Rose City Comic Con.  Historical costumes can be great, but reminders of unspeakable atrocities are not appropriate.

No signs offering services or making requests to be hugged or touched.

We all know some of you like hugs, but please don’t carry around a sign saying so.  Ask politely before hugging a stranger; you could really hurt someone by tackling (aka “glomping”) them.  Respect each other and we’ll all have a better time!

Photography is not allowed in high-traffic areas.  This includes near doors, escalators, and in busy hallways.  Please move to a designated photography areas.

Rose City Comic Con cannot be responsible for damage incurred to your costume during the convention, and the staff reserves the right to ask you to change if your outfit is not acceptable.

Rose City Comic Con staff reserves the right to alter rules or policies to protect public safety or ensure a safe and successful convention.

3. What is the weapons policy?

No functional weapons are allowed at the Rose City Comic Con. DO NOT BRING REAL SWORDS, GUNS OR ANY TYPE OF AUTHENTIC WEAPON TO THE SHOW. Only props are allowed. Simulated or costume weapons are allowed as part of your costume. No projectile weapons (including but not limited to airsoft or paintball weapons) will be allowed! Weapons with a metal blade, regardless if it is dull or sharp, are prohibited!

4. What are the general rules?


  1. You must wear your badge at all times (and around your neck) while at RCCC.
  2. Be nice and have fun! All of your fellow RCCC con-goers are there to have a good time, so be friendly, make a new friend, give a free hug and have a good time at RCCC! Any behavior that's offensive in public should be kept out of RCCC and in the privacy of your own home.
  3. RCCC Staff and Security have the right to ask you to leave RCCC and refuse to refund the cost of your badge if you are behaving in an inappropriate fashion or seen with a counterfeit badge.
  4. Naked is not a costume. Please wear appropriate (or at least enough) clothing while attending RCCC.
  5. Please abide by our weapons policy. In the harsh reality of our times, our security staff and local law enforcement officials will treat anything that looks like a real gun as a real gun.
  6. While we don’t want anyone to lose anything, RCCC is not responsible for lost, stolen or damaged property, or for injuries sustained during the course of RCCC.
  7. Please do not abuse the convention facilities. This includes putting signs on walls or trash anywhere other than a garbage can, smoking in non-designated smoking areas, amongst a variety of other things.
  8. Announced events and guests are subject to change and/or cancellation without notice. Every effort will be made to announce any changes on the RCCC website, Official Mobile App and Social Media channels, but sometimes last-minute changes will occur.
  9. By purchasing a badge and in consideration for being admitted to RCCC, the holder consents to being recorded (by audio, visual and/or other means) for exhibition and exploitation by any means in all media now known or hereafter devised worldwide in perpetuity.
  10. Finally, all autograph and badge sales are final. No refunds or exchanges will be given.

Convention Center

1. Parking for Attendees

In addition to the ample street and bus parking in the surrounding area, the Oregon Convention Center provides on-site parking in its clean and secure underground parking garage. 800 spaces are available on the garage's two levels. The maximum daily rate to park is $10. Enter the garage via its First Avenue or Lloyd Boulevard entrances (View Map). Clearance on the P1 level is 7 feet; clearance on the P2 level is 9 feet. Overnight parking in the garage is prohibited.

2. Parking for Exhibitors

Special exhibitor and vendor parking is available for a weekend rate of $60 USD. The parking is located behind the Oregon Convention Center on NE 1st Ave. This lot is for RCCC exhibitors only and allows overnight parking with in and out privileges. May only be purchased onsite during check in.

Quantities are limited.
Large vehicles may require more than one parking permit.

Exhibitor/Artist Alley

1. What is included with my purchase?

One inline booth includes:
  • 10x10 space with pipe and drape
  • (1) 8x2 table
  • 2 chairs
  • 2 exhibitor badges
One corner booth includes:
  • 10x10 space with pipe and drape
  • (2) 8x2 tables
  • 4 chairs
  • 4 exhibitor badges
One Artist Alley Table includes:
  • (1) 6x2 draped table
  • 2 chairs
  • 2 exhibitor badges

2. Does my booth/artist alley table come with electricity?

No, if you require electricity you will need to purchase through the Oregon Convention Center when you receive your booth or table number

3. What is the cancellation policy?

Cancellation policy as stated on the RCCC Exhibitor Terms and Conditions included with all applications:
In the event Exhibitor seeks to cancel this license or withdraw from the Exhibition, Exhibitor may only do so by giving written notice to RCCC, by certified mail, return receipt requested. The date of cancellation withdrawal or downsize in space as applicable shall be the post mark date on the notice. Cancellation 180 days or more before the date of the Exhibition entitles you to a refund amounting to 50% of your total payment. Cancellation within 180 days or less of the date of the Exhibition, your entire payment is forfeited and no refund shall be due.

If you would like a complete copy of the RCCC Exhibitor Terms and Conditions please email prbrister@rosecitycomiccon.com

4. Can I purchase additional exhibitor badges?

Yes, you can purchase up to 4 additional badges per inline or corner booth and up to 2 additional badges per artist alley table. The cost of each badge is $75 and may be purchased by emailing prbrister@rosecitycomiccon.com. You will need to provide the company/display name from the application along with the number of badges you would like to purchase. Please include a credit card number for payment. Credit Cards can not be processed without the CVV, expiration date and the billing zip code.

5. Can I transfer my booth to some one else?

No, as per our terms and conditions under Sub-Licensing/Booth Usage, transfer of tables or booths is not allowed.

Sub-Licensing/Booth Usage as stated in the RCCC Exhibitor Terms and Conditions:
Exhibitor shall not sub-license, assign or otherwise permit any person to occupy Exhibitor's booth or Artist Table, or any part thereof, or use the booth for the exhibition of anything not specified in this License. This includes Reselling or transferring of space. In the case of multiple parties sharing one exhibit space, the person whose name appears of this contract assumes full responsibility for that space as specified here. RCCC rulings in its sole discretion shall in all instances be final with regard to us of any exhibit space.

If you would like a complete copy of RCCC Exhibitor Terms and Conditions please email prbrister@rosecitycomiccon.com

6. When will I receive my booth/artist alley location?

All vendors will receive an email when their locations will be available to be viewed on our website. Typically the email is sent about a month prior to the show. This email will also include information on check in/set up/ load in times, purchasing electricity, parking and other extra's you may consider renting for your space. This email will be sent by prbrister@rosecitycomiccon.com please make sure that this email is listed in your contacts as a safe sender.

7. What is allowed for sale/display in artist alley?

Artist table materials must consist of primarily (90%) paper goods. They may not be used for the sale of CD's/DVDs, clothing, bags, sculptures, jewelry or plushies. They are exclusively for use by creators who have artwork or other items directly related to their work for sale at their table (prints, sketch books, original art, commissions etc.)

8. Is there a height restriction?

Artist Alley:
  • Banners/Displays behind tables must be no more than 8ft tall (from floor), 5.5ft wide, 2 in deep and they must be freestanding. No rolling racks, shelving or other display items will be allowed behind artist table.s
  • Table displays must be no more than 4ft from table top, with displays facing in. No displays may obstruct the views of other artists.
In the exhibitor area, anything over 15 feet in height should have event management approval in advance of set-up.

9. Am I able to move or raise my artist alley table?

No, all tables need to remain where there are when you arrive for set up.

10. When can I set up/load in and check in?

Check in, load in/setup will begin the day before the show. The hours and times will be available about a month before the show.

11. Do I need to bring ID to pick up my exhibitor badges for my booth or artist alley table?

Yes, the contact person on your original application will need to bring picture ID to check in and they will be given all exhibitor badges for your booth or artist alley table. If you need to change the contact or will be sending someone other than the main contact to check in, you will need to email prbrister@rosecitycomiccon.com.

12. What is the difference between a maker/craftsman and artist/creator?

 A maker/craftsman is an individual who is selling/displaying any handmade items: jewelry, plush, key chains, buttons, clothing etc

An artist/creator is an individual who is selling/displaying any of their own print art (paper products only): comics, posters, books, painting etc