Clarion Events, Inc. (“Clarion”) prides itself on providing an inclusive and supportive environment where all people are treated with dignity, decency, and respect. Clarion expects all parties associated with its events to behave appropriately throughout the year and requires that all individuals associated with its events act in a considerate, respectful, and collaborative manner. Demeaning, discriminatory, or harassing behavior and speech are not permitted. While involved with Clarion or Rose City Comic Con, we ask that you use best efforts to be mindful of your surroundings and of your fellow participants, and to alert event venue security or Rose City Comic Con staff if you notice a dangerous or harassing situation or someone in distress. Additionally, you may also reach out to firstname.lastname@example.org year-round with any questions or comments.
All who participate in any Clarion event deserve respectful treatment, regardless of the capacity in which they are attending or participating. Unacceptable behaviors include, but are not limited to, the following: intimidating, harassing, abusive, discriminatory, derogatory, or demeaning conduct by any attendee, speaker, partner, exhibitor, or volunteer of the event or related event activities. Clarion prohibits any and all offensive verbal comments related to gender, sexual orientation, race, religion, national origin, gender identity, or disability; use of nudity and/or sexual images in public spaces (including presentation slides); deliberate intimidation, stalking or unwelcome following; harassing photography or recording; sustained disruption of talks or other events; unwelcome physical contact or attention. Attendees often combine professional activities with social interaction, and while Rose City Comic Con encourages such networking and strengthening of connections between participants, Rose City Comic Con reserves the right to remove anyone who appears inebriated and who engages in conduct that interferes with the ability of other attendees and/or exhibitors to participate in and enjoy the event, and anyone whose social attentions become unwelcome toward a staff member, attendee, exhibitor, or any other person associated with the event. Event participants are not permitted to bring firearms to the event.
CONSEQUENCES OF UNACCEPTABLE BEHAVIOR:
Unacceptable behavior will not be tolerated at the events whether by attendees, media, speakers, volunteers, organizers, venue staff, sponsors, exhibitors, or anyone else even remotely related to the event. Anyone asked to stop unacceptable behavior is expected to comply immediately. Rose City Comic Con, at its discretion, may remove and bar those who violate this Code from continued attendance or participation in some or all of the events in its sole and absolute discretion, without refund of any fees paid, and may bar violators of this Code from attendance or participation of any future Clarion events in its sole and absolute discretion. This code provides general guidelines and cannot cover every possible type of unacceptable behavior. Rose City Comic Con reserves the right to apply corrective action to instances other than the specific examples noted.
This Code of Conduct may be modified at any time and for any reason.
By presenting programming at Rose City Comic Con (RCCC), programming participants (also referred to as panelists) agree to the following terms and conditions.
Panelists understand that by accepting to present a panel at RCCC, they are agreeing to abide by all of RCCC’s policies including but not limited to our anti-harassment policy, security policy, and cosplay policy.
Only confirmed panelists will be allowed to present on approved sessions at RCCC.
Panelists agree to begin and end their program on time. Typically, there are 15 minutes in between each session, so beginning and ending on time allows for the room to clear and transition to the next event.
Panelists must make every effort to communicate with the programming staff if their program needs to be canceled for any reason.
Hate symbols (even as part of a cosplay) are not permitted at RCCC. Behavior deemed in violation of our panelist policy shall be determined by RCCC in its sole discretion.
Hate speech or harassment directed toward a group of people based on race, gender, sexual orientation, appearance, age, disability, religion, etc. is not permitted before, during, or after your presentation. Behavior deemed in violation of our panelist policy shall be determined by RCCC in its sole discretion.
In taking questions from the audience, panelists understand that they have no obligation to respond to any questions that make them feel uncomfortable and that they may ask the room monitor or other RCCC staff or crew to intervene if anyone is making the panelist or the audience uncomfortable or violating our anti-harassment policy.
Panelists agree that Rose City Comic Con reserves the right to adjust the time and/or location of my programming at any time. The staff will do their best to communicate any changes that occur in advance.
Panelists understand that most panel rooms will have microphones, a screen, a projector with either a VGA or HDMI connection, and an audio patch and that panelists will need to provide my own laptop or other way to present the information. Panelists must submit needs as far as room setup and AV to the Programming Coordinator at least 2 months before the show.
If you have any problems that cannot be resolved, seek help from the staff immediately.
Late programming applications will not be accepted under any circumstance.
If you would like different passes such as VIP Passes, you may purchase them separately. In keeping with Rose City Comic Con’s ticket policies, all sales on passes are final and cannot be refunded.
Rose City Comic Con DOES NOT pay speaking or appearance fees nor does it cover travel, lodging, or meals.
You must wear your badge around your neck at all times while at RCCC.
Be nice and have fun! All of your fellow RCCC con-goers are there to have a good time, so be friendly, make new friends, and have a good time at RCCC!
Offensive behavior should be kept out of RCCC and reserved for the privacy of your own home. RCCC staff and security have the right to ask you to leave the convention without refunding the cost of your badge if you are behaving in an inappropriate fashion.
Naked is not a costume. Please wear appropriate (or at least enough) clothing while attending RCCC. You can refer to our costume policy for details.
Please abide by our weapons policy. In the harsh reality of our times, our security staff and local law enforcement will treat anything that looks like a real gun as a real gun.
While we don’t want anyone to lose anything, RCCC is not responsible for lost, stolen, or damaged property or for injuries sustained during the course of RCCC.
Please do not abuse the convention facilities. This includes putting signs on walls, littering, and smoking in non-designated smoking areas, among other things.
Special events and guests are subject to change or cancellation without notice–sometimes last-minute. We will notify you of any changes via the RCCC website, the official mobile app, and our social media channels.
By purchasing a badge and being admitted to RCCC, the holder consents to being recorded (by audio, visual and/or other means) for exhibition and exploitation by any means in all media now known or hereafter devised worldwide in perpetuity.
All autograph and badge sales are final. No refunds or exchanges will be given.
All costumes need to adhere to all safety and decency regulations in keeping with Rose City’s cosplay standards. Our show is all-ages and costumes must reflect that. We have created the following guidelines to ensure that everyone has the best experience possible, in and out of costume:
No nudity. This includes wearing proper undergarments. If you’re not sure if your costume accomplishes that, please email the Costume/Cosplay staff. RCCC reserves the right to decide what is considered appropriate for the show’s audience.
Please make sure your costume is sturdily constructed. Rose City Comic Con cannot be responsible for damage incurred to your costume during the convention, and the staff reserves the right to ask you to change if your outfit is not acceptable.
No signs offering services or making requests to be hugged or touched are allowed. We know some of you like hugs, but please don’t carry around a sign saying so.
Wear protective footwear at all times. This means some sort of hard sole–a unitard or stocking feet are not sufficient. We know a lot of characters like to run around barefoot, but since they are fictional, they don’t have to worry about tetanus. If you’re not within guidelines, you will be asked to shoe up.
Wings, large props or large costumes are fine, but if your costume is over 8 feet tall or over 3 feet wide you may not fit through the doors. If possible, make wings and other oversized parts detachable. We have no limit on the size of costumes or props, but ask that you be safe and aware while at the convention. You will be responsible for ALL damage incurred by your costume.
Your costume must allow movement with limited assistance.
Uniforms are great! Some of the coolest outfits are uniforms. But if you intend to wear a uniform that looks super-realistic, please distinguish that it is a costume. If your costume could lead to you being confused with local law enforcement, please don’t wear it.
Hateful symbols aren’t welcome at Rose City Comic Con. Historical costumes can be great, but reminders of unspeakable atrocities are not appropriate – this goes for Old School Hydra and Red Skull or any other Nazis from entertainment properties. Those figures, while comic-related, are still very much Nazis. As a result, they are 100% banned, always. This includes any sort of “ironic” or satirical costumes that re-appropriate Nazi paraphernalia or gear.
Prop weapons are allowed if they meet certain criteria. Please view our weapons policy to make sure any prop weapons that go with your costume are in compliance.
Visible convention passes and peace bonding will be required at all other times while inside the Convention Center.
No electrical power connections will be provided. If your costume requires power it must be part of your costume design.
COSPLAY MEETUP HOST CODE OF CONDUCT
LeftField Media events are intended to be inclusive, welcoming, and open for all fans. We believe all of our fans should come as they are and be free to be themselves. In order for us to inspire and embody this atmosphere during our cosplay meetups, we ask that all hosts abide by the following Cosplay Meetup Host Code of Conduct:
All are welcome, come as you are! We discourage gatekeeping of any kind at our events. Allow fans to participate at their existing level of cosplay, no matter your subjective opinions on their craftsmanship. However far along they are with their costume, and whatever way they choose to shine their cosplay flag, encourage your fellow fan with a friendly “Come on in” attitude!
Respect the fan’s right to privacy! Refrain from requiring personal information in order for a fan to participate. Respect a fan’s right to choose whether or not they want to to engage with you or the event via social media. Not all fans have the means or desire to use cell phones, social media, or to disclose their private details.
Share those great pics, if you are able! If you are planning to take photos during the meetup, please do your best to give reasonable access to the photographs to the fans who participate in your meetup.
Have fun and please know we’re grateful for you! We know you want to host a cosplay meetup because you love the cosplay community, and we love you for that. Go get ’em.
Rose City Comic Con is a safe place. This means we expect it to be a safe environment for fans of any ethnicity, creed, religious background, political background, gender, gender identity, sexual identity, sexual orientation, fandom, etc. We do not tolerate harassment in any form. This includes, but is not limited to: physical assault, verbal harassment, sexual harassment, stalking, unwanted physical contact, unwanted advances, or inappropriate photography.
Harassment is defined by the victim. If it is determined–either by observation or by complaint–that an individual or group has harassed another attendee, any or all of the following things may occur. That individual or group may be:
Warned to cease and desist;
Asked to leave the convention, or;
Banned from the convention for a period of time to be determined by staff.
For your own safety, if you feel that you are being harassed please report your problems to us before anyone else. If you cannot find a staff, crew, or volunteer member to assist you, please go to the information desks located near registration or near the entrance of the exhibition floor. Please report to us before taking matters into your own hands (such as personally confronting the aggressor or posting on social media). We have professional security and they are properly equipped for these contingencies.
Photography is allowed, but not in high-traffic areas. This includes near doors, escalators, and in busy hallways. Please move to a designated photography area to take photos.
Inappropriate photography is not permitted. Inappropriate photography is defined as photography where the subjects feels they are being stalked, exploited, degraded, or disrespected through being photographed. While it is reasonable that photographers will be photographing costumers/cosplayers and other parts of the convention, should this photography become harassing or sexual in nature, the photographer will be subject to the harassment policy.
We understand that cosplay is a HUGE part of the RCCC experience so we want to make sure that everyone has a fun and safe time at the con. Please read this policy and follow the rules! If you violate this policy, you could be asked to leave Rose City Comic Con without a refund.
Any weapon that could seriously hurt somebody is not allowed. Specifically, but not limited to:
Functional firearms – that includes paintball, airsoft, bb guns, cap guns, any gun that shoots a real projectile or causes a real explosion.
Realistic firearms – any gun that could be confused for a real gun. If it looks like a real gun, it cannot come into Rose City Comic Con. Realistic prop guns with brightly-colored caps are not allowed.
Prop weapons made of a hard material such as metal, wood, or glass
Functional projectile weapons – any weapon (crossbow, slingshot, etc) that discharges a projectile
Blunt weapons like bats, clubs, or hockey sticks
Loud props such as whistles, horns, etc.
Prop weapons are allowed at Rose City Comic Con, as long as they meet the following criteria; That they are composed of cardboard, foam, something light. Prop firearms are allowed only if they cannot be mistaken for real weapons and must have an orange tip. Prop bows will be allowed providing all arrows have soft tips and will not be shot.
Prop weapons will be allowed into Rose City Comic Con at the discretion of Rose City Comic Con staff and uniformed security personnel. Safety is paramount, we will always err on the side of caution. There will be no place to store prohibited weapons on-site. If you have a weapon that is prohibited, you will be escorted from the building and not allowed back in with the weapon.
We love costumes, good guys, bad guys, and everything in between! However, hateful symbols aren’t welcome at Rose City Comic Con. Historical costumes can be great, but reminders of unspeakable atrocities are not appropriate, ever. This includes any sort of “ironic” or satirical costumes that re-appropriate Nazi paraphernalia or gear.